44. Reminder Letter for Renewing a Service Contract

Vikas Mehta
Operations Manager
TechSolutions Enterprises Pvt. Ltd.
Tech Park, Sector 29, Gurugram
Haryana, 122001
Email: vikas.mehta@techsolutions.com
Phone: +91 124 9876 5432

May 5, 2024

Ms. Kirti Arora
Customer Relations Manager
SecureIT Services Pvt. Ltd.
D-88, Cyber Hub, Sohna Road, Gurugram
Haryana, 122018

Dear Ms. Arora,
I hope this letter finds you well. As we are nearing the end of our current service contract with SecureIT Services Pvt. Ltd., I wanted to take a moment to remind you of the upcoming renewal date on June 1, 2024. Over the past year, your services have been instrumental in ensuring the seamless operation and security of our IT infrastructure, for which we are immensely grateful.
Given the critical nature of the services provided and our satisfaction with the support received thus far, TechSolutions Enterprises Pvt. Ltd. is keen to continue this partnership. However, before we proceed with the renewal, we believe it would be beneficial to review the terms of the new contract, discuss any potential upgrades or adjustments to the service package, and address any concerns that have arisen during the current term.
To this end, I propose we schedule a meeting between our teams at your earliest convenience. This will allow us to evaluate our needs, explore your latest offerings, and ensure that the renewed contract aligns with our operational objectives and budgetary considerations.
Please let me know your available dates and times for such a meeting. We are eager to finalize the renewal process well before the expiry of our current contract to ensure a continued and uninterrupted service.
Thank you for your attention to this matter and for the exceptional service provided by SecureIT Services Pvt. Ltd. We look forward to extending our relationship and building on the successes of the past year.
Warm regards,

Vikas Mehta
Operations Manager
TechSolutions Enterprises Pvt. Ltd.