19. Reminder Letter for an Overdue Invoice

Suresh Rao
Finance Manager
BrightView Landscaping Services
Plot No. 17, Green Valley
Secunderabad, Telangana 500003
Email: finance@brightviewlandscaping.in
Phone: +91 40 6677 8899

April 4, 2024

Mr. Ajit Kumar
General Manager
The Grand Orchid Hotel
Banjara Hills, Hyderabad, Telangana 500034

Dear Mr. Kumar,
I hope this letter finds you well. I am writing to you in my capacity as Finance Manager at BrightView Landscaping Services, regarding the outstanding payment for landscaping services provided to The Grand Orchid Hotel in February 2024.
As per our records, Invoice No. BVLS/2024/02, dated February 28, 2024, for an amount of INR 2,50,000, remains unpaid. The payment was due on March 31, 2024, and as of today, April 4, 2024, we have not yet received the payment or any communication regarding a delay or dispute over the invoice.
We understand that oversights can occur, and there may be valid reasons for the delay. However, timely payments are crucial for our operations and to continue providing the high-quality service our clients expect from us.
Enclosed with this letter, you will find a copy of the outstanding invoice for your reference. We kindly request that the payment be processed at your earliest convenience to avoid any late fees or additional charges, as outlined in our service agreement.
If there are any issues or concerns regarding the invoice or the services provided, please do not hesitate to contact me directly at finance@brightviewlandscaping.in or +91 40 6677 8899. We are more than willing to discuss and resolve any matter that may have led to this delay.
We value our relationship with The Grand Orchid Hotel and appreciate your prompt attention to this matter. We look forward to resolving this outstanding payment and continuing our partnership.
Thank you for your immediate attention to this issue. We anticipate a prompt resolution and are here to assist in any way we can.
Warm regards,

Suresh Rao
Finance Manager
BrightView Landscaping Services